Privacy Policy
Effective Date: May 1, 2026
The Roots Foundation ("we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, how we use it, and the choices you have. It applies to information collected through our website at roots-impact.org, our donation process, and our communications with you.
Information We Collect
We only collect information that you choose to provide or that is necessary to operate our programs and process donations. This may include:
- Donor information: name, email address, mailing address, phone number, and the amount and date of your contribution.
- Payment information: credit card or bank details are submitted directly to our third-party payment processor and are not stored on our servers.
- Contact and inquiry information: name, email, organization, and any message content you submit through contact, volunteer, or partnership forms.
- Newsletter and communications: email address and any preferences you provide when subscribing to updates.
- Website usage data: standard log information such as IP address, browser type, pages visited, and timestamps, collected through cookies and basic analytics.
How We Use Your Information
We use the information you provide to:
- Process donations and issue receipts and tax acknowledgment letters.
- Respond to your questions, inquiries, and requests for support or partnership.
- Send updates about our programs, events, and impact when you have opted in.
- Maintain accurate donor and program records as required for nonprofit accounting and reporting.
- Improve the content, security, and performance of our website.
How We Share Your Information
The Roots Foundation does not sell, rent, or trade your personal information. We may share limited information only as needed with:
- Trusted service providers who help us operate our website, process donations, deliver email, or provide analytics, all of whom are bound to handle your information securely and only for the services they perform on our behalf.
- Legal or regulatory authorities when required by law, court order, or to protect the rights, safety, or property of The Roots Foundation or others.
Cookies and Analytics
Our website uses cookies and similar technologies to remember your preferences, understand how visitors use the site, and improve the user experience. You can disable cookies in your browser settings, though some parts of the site may not function as intended without them.
Data Security
We take reasonable administrative, technical, and physical safeguards to protect personal information against loss, misuse, or unauthorized access. Payment transactions are handled through a PCI-compliant processor over encrypted connections. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
Your Choices and Rights
You may, at any time:
- Request a copy of the personal information we hold about you.
- Ask us to correct or update inaccurate information.
- Request that we delete your information, subject to recordkeeping obligations for charitable donations.
- Unsubscribe from our emails by using the link in any message or by contacting us directly.
To exercise any of these rights, email us at admin@roots-impact.org.
Children's Privacy
Our website and programs are not directed to children under 13, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us and we will delete it.
Third-Party Links
Our website may contain links to third-party sites that we do not control. We are not responsible for the privacy practices or content of those sites and encourage you to review their privacy policies.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal and operational reasons. The "Effective Date" above will indicate when the policy was last revised. Continued use of our website or services after changes are posted constitutes acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact us at:
The Roots Foundation
506 2nd Ave, 20th Fl
Seattle, Washington
Email: admin@roots-impact.org
Web: roots-impact.org